Request for Public Records Information
Back to electronic Public Records Reproduction Request form.
Chapter 22 of the Iowa Code, Examination of Public Records (Open Records), was enacted to permit the citizens of Iowa broad and easy access to public documents. The citizens of Iowa have the right to obtain information relating to their government and to more fully participate in the government process. Iowa Code defines public records as:
. . . all records, documents, tape, or other information, stored or preserved in any medium, of or belonging to this state or any county, city, township, school corporation, political subdivision, nonprofit corporation other than a fair conducting a fair event as provided in chapter 174, whose facilities or indebtedness are supported in whole or in part with property tax revenue and which is licensed to conduct pari-mutuel wagering pursuant to chapter 99D, or tax-supported district in this state, or any branch, department, board, bureau, commission, council, or committee of any of the foregoing.
. . . all records relating to the investment of public funds including but not limited to investment policies, instructions, trading orders, or contracts, whether in the custody of the public body responsible for the public funds or a fiduciary or other third party.
- Iowa Code 22.1(3)(a) and (b)
However, certain types of documents are specifically excluded from disclosure, and therefore, from public access. These exceptions can be found in Iowa Code 22.7.
Availability of a Public Record
Open records will be available to the public during customary office hours, which are 8:00 a.m. to 4:30 p.m., Monday through Friday (except state designated holidays). Immediate access to records may be affected by a good faith effort to : verify the scope of the record's request, locate the specific records requested and determine whether any of the records, or information contained within, is confidential in nature. ABD will make every effort to provide the public with access to public records in a prompt and efficient manner. If ABD discovers that circumstances will prolong a timely response, the office will notify the requestor at once and make alternative arrangements to provide the response in a manner that is satisfactory to the requestor.
Confidential records may be withheld, and confidential information within an otherwise open record may be redacted, prior to a record's release for public examination and copying. If a confidential record is withheld from examination and copying, or confidential information within an otherwise open record are redacted, ABD will identify the document(s) and cite the applicable provision of law, which supports the decision to withhold the confidential information from public examination.
Requests for a Public Record
ABD will fulfill requests for a copy of a public record received in writing, by telephone or in-person. A written request will assist in insuring ABD's accuracy in responding to the request. The request must reasonably describe the records requested so that they can be identified, located and retrieved by ABD staff. Persons who submit a written request for public records should also provide a contact name, address and telephone number in order to facilitate effective communication with ABD regarding the request.
Public records may be viewed (inspected) in the ABD office 1918 SE Hulsizer Road, Ankeny, Iowa 50021. The person inspecting the records shall not damage, disorganize or remove any such records from ABD. The ABD reserves the right to have its staff present during the inspection. There is no charge to inspect records.